Last updated: 1st December 2025

Collected Circles Ltd (registered company number 16900749), trading as LegaltechLive, a Private Limited Company, registered at 91 St Marys Road, Liverpool, L19 2NL.

LegaltechLive (“we”, “us”, “our”) is committed to protecting the privacy of our Members, event attendees, partners and website visitors. This Privacy & Data Sharing Policy explains how we handle personal data in accordance with the UK GDPR and Data Protection Act 2018.

By joining LegaltechLive, purchasing Membership, attending events, or interacting with our services, you agree to the practices outlined below.

1. Who We Are

LegaltechLive is a membership-based community bringing together legal professionals, technology providers and sector specialists.

For administrative, operational and event-delivery purposes, your data may also be accessed or processed by:

• Lucas & Co Consultants Ltd
• In A Bit Tech Ltd
• Dawn Morris Consultancy Ltd

These organisations support the management, delivery and development of LegaltechLive services.

Each entity is committed to GDPR-compliant data handling.

2. What Data We Collect

We may collect the following personal information:

2.1. Membership Data

• Name
• Job title
• Organisation/brand
• Email address
• Phone number
• Areas of interest
• Membership status and passes

2.2. Event Participation Data

• Event attendance history
• Open Mic participation details
• Circle session participation
• Accessibility needs
• Dietary preferences (if applicable)

2.3. Website & Digital Data

• IP address
• Browser and device information
• Cookies (see separate Cookie Policy where applicable)
• Analytics data

2.4. Media Content

• Photos or videos taken at events
• Testimonials, quotes or feedback you provide

We will always seek consent for the use of identifiable images when required.

3. How We Use Your Data

We use your data to:

• Provide Membership services
• Manage your account
• Deliver events, Circles and Open Mic sessions
• Operate the Member Directory
• Send newsletters, updates and event invitations
• Facilitate community networking
• Improve our services and user experience
• Maintain safety and Code of Conduct compliance

We never sell personal data.

4. Member Directory & Community Sharing

As part of our community ethos, certain information may be shared with other Members, including:

• Your name
• Brand / organisation
• Job title
• Email address (optional – you may opt out)
• City / region
• Areas of interest

You can request directory changes or opt-out at any time.

Event attendee lists may also be shared with fellow attendees for networking purposes.

5. How We Share Your Data

Your data may be shared with the following entities ONLY where necessary to operate LegaltechLive services:

5.1. Internal Delivery Partners

• Lucas & Co Consultants Ltd
• In A Bit Tech Ltd
• Dawn Morris Consultancy Ltd

These organisations support:

• event delivery
• membership administration
• communications
• finances and invoicing
• technology support
• community management

All partners are bound by GDPR obligations and confidentiality agreements.

5.2. External Service Providers

We may share data with trusted third parties such as:

• event venues
• payment processors (e.g., GoCardless)
• CRM or email platforms
• IT and cloud service providers
• professional advisers (e.g., legal or financial)

We ensure all service providers meet GDPR requirements.

6. Your Consent & Rights

Under the UK GDPR, you have rights including to:

• Access your data
• Request corrections
• Request deletion (where lawful)
• Withdraw consent
• Restrict processing
• Object to processing
• Request data portability

You may update preferences or exercise your rights at any time by contacting us at:

info@legaltechlive.co.uk

7. Photography, Video & Testimonials

By attending events, you acknowledge that:

• Photos and videos may be taken
• These may be used for promotional or informational purposes
• You may request not to be photographed

We will always obtain explicit permission before publishing personal testimonials or direct quotes.

8. Data Storage & Retention

We store personal data securely and retain it only as long as necessary to:

• fulfil Membership services
• meet legal obligations
• manage financial records
• resolve disputes
• support community operations

Inactive Member data may be archived or anonymised.

9. Security Measures

We implement security procedures including:

• secure servers
• access controls
• encrypted systems (where applicable)
• staff training on confidentiality and data protection

No method of transmission is 100% secure, but we take appropriate steps to protect your information.

10. International Transfers

We primarily store and process data within the UK.
If any data is transferred outside the UK, it will be protected by:

• adequacy decisions
• contractual clauses
• GDPR-compliant safeguards

11. Data Relating to Events

By registering for events, you consent to:

• your name appearing on attendee lists
• networking information being shared with other attendees
• follow-up communications
• Circle confidentiality rules

You may request anonymity or minimal data sharing where feasible.

12. Misuse & Breach of Privacy

Misuse of Member Directory information — including unsolicited sales, scraping or sharing with third parties — is a breach of our Terms and may lead to Membership termination.

13. Updates to This Policy

We may update this Privacy & Data Sharing Policy to reflect:

• legal requirements
• operational needs
• community developments
• platform changes

Members will be notified of material updates.

14. Contact Us

For questions, data requests, or complaints, contact:

info@legaltechlive.co.uk

LegaltechLive

91 St Marys Road

Liverpool

L19 2NL